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Expense Claims for Auto Dealerships and Workshops
Expenses in an automobile dealership are spread across the showroom, the workshop and the people who run between them. Sales executives take cars out for test drives and home demos and claim fuel. A runner spends the day at the RTO for registrations. The workshop buys a small part from the local market when the parts counter is out of stock, and drivers on pick-up and drop duty pay for their own return journeys. Each department head signs vouchers, and the cashier hands out money from the day's collections.
Industry Solution
Automotive
Feature
Expenses
Why Automotive teams run Expenses in OneYukti
The Expenses app in OneYukti sends each claim to the right department head first, because approvals can follow department as well as amount. The workshop manager sees workshop claims and the sales manager sees showroom claims. Staff photograph the bill, OCR fills in the merchant, date and amount, and the claim lands in a category such as demo fuel or local parts purchase. Pick-up and drop drivers who use their own two-wheelers for the return leg are covered by mileage tracking.
Spending limits can be set for each category, so a local parts purchase above the workshop's limit raises a policy violation alert before anyone approves it. Travel for manufacturer training or dealer meets is handled through travel management, with a per diem for daily costs. Once a report is approved, the reimbursement amount is calculated automatically and sent by direct deposit or cheque in a batch. The cashier's daily collections can then go to the bank untouched.
The dealer principal can see expense budgets by department, with showroom and workshop each measured against actuals. Category analysis shows how much the workshop spends on outside parts, which is a fair signal of how well the parts counter is stocked. Employee spending lists claims person by person. Approved expenses reach the general ledger through the Accounting app with the right account codes, so the month's books include these costs as they occur.
Automotive challenges that Expenses solves
Common problems in automotive operations that Expenses in Yukti addresses
Challenge 1
Showroom, workshop and registration staff all draw expense cash from the cashier's daily collections
Challenge 2
Test drive and demo fuel is claimed on estimates, with no record of who drove where
Challenge 3
Local market purchases by the workshop are never totalled, so gaps in parts counter stocking stay hidden
How Expenses in Yukti helps Automotive
What automotive organizations using Yukti get from the app
Benefit 1
Department approvals route showroom and workshop claims to their own heads before accounts sees them
Benefit 2
Expense categories keep demo fuel apart from outside parts purchases, so each can be analysed on its own
Benefit 3
Batched direct deposit reimbursements replace cash handed out by the cashier from the day's collections